Our Commitment

Safe, Active & Enjoyable Participation

Flag Frenzy Football Ltd is committed to taking reasonable and proportionate steps to protect the health, safety and welfare of children, staff, volunteers and visitors involved in Flag Frenzy Football Camp.

Flag football is an active sport and physical activity cannot be made completely free from risk. Our approach is therefore to identify reasonably foreseeable hazards, assess risks and put proportionate measures in place so that activities can be delivered as safely as reasonably practicable.

01

Responsibility for Health & Safety

Overall responsibility for health and safety arrangements at Flag Frenzy Football Camp sits with Flag Frenzy Football Ltd.

The Camp Director, or another person authorised to lead the camp, is responsible for overseeing the practical implementation of health and safety arrangements during camp operations.

Coaches, staff and volunteers must cooperate with relevant safety arrangements, report hazards or concerns promptly and work within the responsibilities and instructions given to them.

02

Risk Assessment & Planning

Appropriate risk assessment and safety planning will be undertaken for each camp, taking account of the venue, activities, equipment, participants and other relevant circumstances.

Risk assessment may consider matters including:

• Playing surfaces, boundaries and surrounding areas.
• Access, exits and emergency arrangements.
• Sports equipment and other equipment being used.
• The nature and intensity of planned activities.
• Participant age and group arrangements.
• Supervision and staffing.
• Relevant medical, disability or additional support information known to us.
• Weather and environmental conditions.
• First-aid and emergency-response arrangements.
• Any venue-specific hazards or restrictions.

Risk assessments are working documents and may be reviewed or updated where circumstances change or new hazards are identified.

03

Venue, Site & Playing Area Checks

Before activities begin, reasonable checks will be made of the areas being used for camp.

Checks may include:

• The condition of the playing surface.
• Obvious trip, slip or collision hazards.
• Litter, broken glass, sharp objects or other debris.
• Holes, uneven ground or unsafe surface conditions.
• Goalposts, fences, structures or fixed objects near activity areas.
• Access to toilets, drinking water and other facilities where applicable.
• Access and exit routes.
• Any temporary hazards arising from weather, other venue users or site conditions.

Where an identified hazard cannot be removed immediately, the affected area may be avoided, restricted or activities may be adapted, moved, delayed or stopped as appropriate.

04

Equipment Safety

Equipment used for camp activities should be suitable for its intended purpose and used in an appropriate manner.

Reasonable checks will be made so that visibly damaged, defective or unsuitable equipment is not knowingly used for activities.

Children will be given appropriate instructions about how equipment should be used and must not deliberately misuse equipment in a way that could place themselves or another person at risk.

Equipment identified as unsafe should be removed from use until it can be repaired, replaced or otherwise made suitable.

05

Safe Delivery of Activities

Activities will be planned and delivered with consideration for the age and experience of participants, the environment and the nature of the activity.

Coaches may use demonstrations, instructions, activity boundaries, progressions, rest periods, group organisation and other reasonable measures to support safe participation.

Children should participate within their ability and tell a coach or another responsible adult if they feel unwell, are injured or do not understand an instruction.

06

Supervision

Camp staffing and supervision arrangements will be planned with regard to factors such as participant numbers, ages, activities, venue layout and identified needs.

Children should remain within designated camp areas and follow instructions relating to group movement, breaks and activity boundaries.

Children must not leave the camp area during the booked session unless this is part of an authorised camp arrangement or they are being appropriately collected or released.

Supervision arrangements may be adjusted during the day where participant numbers, activities or circumstances require it.

07

First-Aid Arrangements

Appropriate first-aid arrangements will be considered as part of planning for each camp.

The level of first-aid provision will be determined with regard to the circumstances of the camp, including the activities, venue, participant and staffing arrangements, identified hazards and access to professional medical assistance.

Arrangements will include access to appropriate first-aid supplies and a person responsible for taking charge of first-aid arrangements, including obtaining professional or emergency assistance where necessary.

Where the needs assessment identifies that appropriately trained first-aid personnel are required, suitable arrangements will be made as part of camp planning.

08

Medical Information & Participant Needs

Parents and guardians are responsible for providing relevant and accurate medical, allergy, medication, disability and additional support information through the camp registration process.

This information helps us consider appropriate arrangements and respond more effectively if a child becomes unwell or requires assistance.

Parents and guardians should tell us before attendance if relevant information changes after registration.

Where a child's needs require arrangements beyond those normally available within standard camp provision, we may discuss those needs with the parent or guardian before attendance.

Please see our Medical & Inclusion Policy for further information.

09

Emergency Procedures

Emergency arrangements will be considered as part of camp planning and will take account of the venue and activities being delivered.

Depending on the circumstances, an emergency response may include:

• Stopping an activity and making the immediate area safe.
• Providing appropriate first-aid assistance.
• Contacting a parent, guardian or emergency contact.
• Calling 999 or otherwise obtaining professional medical assistance.
• Moving participants to an appropriate safe area.
• Following relevant venue evacuation or emergency procedures.
• Recording the incident and relevant action taken.

Staff and volunteers should follow instructions from the person leading the emergency response and from emergency services where applicable.

10

Weather & Environmental Conditions

Weather and environmental conditions will be considered when deciding whether and how outdoor activities can safely proceed.

This may include consideration of:

• Excessive heat or strong sun.
• Heavy rain or waterlogged surfaces.
• Thunderstorms or lightning.
• Strong winds.
• Ice, snow or unusually slippery conditions.
• Other conditions that could make the site or activity unsafe.

Activities may be modified, moved, delayed, suspended or cancelled where conditions make this reasonably necessary for safety.

Children should arrive with suitable clothing and personal items appropriate to the expected conditions, in accordance with information provided to families before camp.

11

Sign-In, Sign-Out & Collection

Attendance arrangements help us know which children are in our care during the camp day.

Children should be signed in and collected in accordance with the procedures communicated for the relevant camp.

Parents and guardians should provide accurate emergency contact and collection information and tell us promptly about relevant changes.

We may seek clarification or contact a parent or guardian where there is uncertainty about whether a person is authorised to collect a child.

12

Accidents, Injuries & Safety Incidents

Accidents, injuries and significant safety incidents will be handled according to the circumstances and recorded where appropriate.

A parent or guardian will be informed about significant injuries or incidents affecting their child and may be contacted during the camp day where collection, medical advice or another response is required.

Serious incidents may be reviewed afterwards to determine whether risk assessments, procedures, equipment or other arrangements need to be changed.

Where an incident also raises a safeguarding concern, it will be managed in accordance with our Safeguarding Policy .

13

Children's Role in Safety

Children attending camp are expected, in an age-appropriate way, to contribute to a safe environment.

This includes:

• Listening to and following reasonable safety instructions.
• Staying within designated activity and camp areas.
• Using equipment appropriately.
• Avoiding deliberate behaviour that could injure themselves or someone else.
• Telling a responsible adult if they are injured, unwell or feel unsafe.
• Reporting hazards, damaged equipment or unsafe behaviour they notice.

Behaviour expectations are explained further in our Code of Conduct & Behaviour Policy .

14

Staff & Volunteer Responsibilities

Staff, coaches and volunteers are expected to work within the role and responsibilities assigned to them and to follow relevant camp procedures and safety instructions.

They should:

• Take reasonable care of their own health and safety and that of others who may be affected by their actions.
• Follow activity and venue safety arrangements.
• Report hazards, defective equipment, accidents and safety concerns promptly.
• Avoid undertaking tasks or responsibilities for which they have not been authorised or appropriately prepared.
• Cooperate with emergency, first-aid and safeguarding procedures.

Relevant information, instructions or briefings will be provided according to the person's role and the arrangements for the particular camp.

15

Monitoring & Review

Health and safety arrangements will be monitored during camp and reviewed where necessary.

A review may be prompted by:

• An accident, injury or significant incident.
• Identification of a new or changed hazard.
• Changes to the venue or facilities.
• Changes to activities or equipment.
• Feedback or concerns from staff, volunteers, parents or participants.
• Changes to relevant guidance or legal requirements.

This policy was last reviewed in September 2026 and will be formally reviewed at least annually, or sooner where circumstances indicate that an earlier review is appropriate.

Policy owner: Camp Director, Flag Frenzy Football Camp.

Contact

Health & Safety Questions or Concerns

Parents, guardians or other relevant people can contact us if they have a health and safety question or wish to raise a concern about camp arrangements.

Related Camp Policies

Read Alongside This Policy

This Health & Safety Policy works alongside our other camp policies and procedures.