Our Commitment
Safe, Inclusive Participation
Flag Frenzy Football Camp aims to provide a safe, welcoming and inclusive environment in which children can participate in flag football and camp activities.
We recognise that children have different medical, physical, developmental, communication and support needs. We encourage parents and guardians to tell us about relevant needs as early as possible so that we can consider how a child can participate safely and what reasonable arrangements may be possible.
Please tell us about anything that could affect your child's health, safety, participation or support needs before camp. Early information gives us the best opportunity to discuss suitable arrangements with you.
01
Purpose & Scope
This policy explains how Flag Frenzy Football Camp approaches medical information, allergies, medication, illness, injury, emergency arrangements and inclusion.
It applies to children attending camp and to the adults responsible for planning and delivering camp activities.
It should be read alongside our Safeguarding, Health & Safety, Privacy and other relevant camp policies.
02
Information From Parents & Guardians
Parents and guardians are responsible for providing accurate, relevant and up-to-date information about their child before attendance.
Depending on the child's circumstances, relevant information may include:
- Medical conditions or ongoing health needs.
- Allergies and known triggers.
- Medication that may be required during camp.
- Recent illness, injury or medical treatment relevant to participation.
- SEND, disabilities or additional support needs.
- Communication, sensory, emotional or behavioural needs that may affect participation.
- Emergency action plans or healthcare information where relevant.
Parents and guardians should tell us if relevant information changes after registration or booking and before or during camp.
03
Allergies & Medical Conditions
Parents and guardians should provide clear information about any diagnosed allergy, medical condition or other health issue that could affect their child's attendance or participation.
Where appropriate, we may discuss the child's needs with the parent or guardian before attendance so that relevant information can be understood and suitable arrangements considered.
Allergies: parents and guardians should tell us what the child is allergic to, the likely symptoms of a reaction, known triggers and what action or medication may be required.
Although reasonable precautions may be taken where we are aware of an allergy, we cannot guarantee that a camp environment will be completely free from a particular allergen.
04
Medication
If a child may need medication during camp, the parent or guardian should discuss this with us before attendance wherever possible.
Whether medication can be supported or administered by the camp team will depend on the medication, the child's needs, the information provided and what can reasonably and safely be accommodated.
Where medication is accepted for use during camp, parents or guardians may be asked to provide appropriate instructions and ensure that medication is supplied in suitable packaging with relevant identifying information.
Where a member of the camp team administers medication, an appropriate record should be made.
Parents and guardians should not assume that the camp can administer a particular medication without discussing the arrangement with us first.
05
Emergency Medication
Where a child requires emergency medication, such as an adrenaline auto-injector or reliever inhaler, parents and guardians should inform us before attendance.
Emergency medication required by the child should be available during camp. The appropriate arrangements for access, storage or carrying the medication will depend on the child's age, needs, medication and agreed arrangements.
Relevant members of the camp team should know where required emergency medication is located and any important information needed to respond appropriately.
06
Inclusion, SEND & Disabilities
Flag Frenzy Football Camp welcomes enquiries from families of children with SEND, disabilities and other additional needs.
We aim to consider each child's circumstances individually rather than making assumptions based solely on a diagnosis or label.
Where we are told about an additional need, we may discuss with the parent or guardian:
- How the child usually communicates and understands instructions.
- Relevant sensory or environmental needs.
- Mobility or physical access requirements.
- Emotional regulation or behavioural support strategies.
- Relevant routines, triggers or calming strategies.
- Whether activities may need to be adapted.
- Any relevant medical or safety considerations.
Reasonable adjustments or adaptations will be considered in light of the child's needs, the nature of the activity, staffing, facilities, safety and what can reasonably be provided within the camp setting.
07
Additional or One-to-One Support
Standard camp attendance does not automatically include dedicated one-to-one support for an individual child.
If a child usually requires significant individual support in school, clubs or other settings, parents and guardians should tell us before booking or attendance so that the child's needs can be discussed.
We will consider whether the child can be supported safely within the camp's available staffing and arrangements and whether any additional arrangements need to be discussed.
Where a child requires support beyond what the camp can reasonably provide within its standard arrangements, we will discuss this with the parent or guardian rather than knowingly placing the child or others in an unsafe situation.
08
Individual Medical or Support Planning
For some children, additional information or planning may be appropriate before attendance.
We may ask parents or guardians to provide relevant healthcare, emergency action or support information where this will help us understand the child's needs.
Where appropriate, relevant information may be summarised into camp-specific arrangements so that the adults who need the information understand what action or support may be required.
Any such arrangements should be proportionate to the child's needs and the camp environment.
09
First Aid, Accidents & Emergencies
Appropriate first-aid arrangements will be considered as part of planning for each camp.
If a child becomes unwell or is injured during camp, the response will depend on the circumstances and may include:
- Providing appropriate immediate first aid.
- Stopping or adapting the child's participation.
- Monitoring the child's condition.
- Contacting the parent or guardian.
- Asking for the child to be collected.
- Contacting emergency services where necessary.
In a medical emergency, the child's immediate safety takes priority. Emergency services may be contacted without waiting for a parent or guardian to arrive.
10
Illness & Infection
Children should not attend camp when they are too unwell to participate safely or where attendance could create an unreasonable risk to them or others.
If a child becomes unwell during camp, we may contact the parent or guardian and ask for the child to be collected.
Vomiting or diarrhoea: children should generally remain away from camp until at least 48 hours after their last episode of vomiting or diarrhoea.
Other illnesses or infections may require different arrangements. Parents and guardians should follow appropriate medical or public health advice relevant to their child's condition.
11
Injury & Return to Activity
Children should be fit enough to take part safely in the activities they are undertaking.
Parents and guardians should tell us about a recent injury, treatment or restriction that may affect participation.
Activities may be stopped, restricted or adapted where a child appears injured or where continuing participation may create an unnecessary risk.
Where appropriate, return to full activity should take account of relevant medical advice and the child's recovery.
Head Injury
Suspected Concussion
Head injuries and possible concussion will be treated seriously.
If in doubt, sit them out. A child with suspected concussion should be removed from sporting activity and should not return to play during that session.
The parent or guardian will be informed and appropriate medical advice should be sought.
Return to sport or physical activity following concussion should follow appropriate medical advice and a suitable graduated return process.
Emergency medical assistance should be sought where symptoms or circumstances indicate that urgent assessment is required.
12
Medical, Accident & Incident Records
Relevant medical, accident, injury, medication or incident information may be recorded where this is appropriate for safety, safeguarding, operational or legal purposes.
Records should be factual and proportionate to the circumstances. Depending on the situation, this may include:
- The child's name and relevant details.
- The date and time of the event.
- What happened or what symptoms were observed.
- First aid, medication or other action taken.
- Who was informed.
- Whether the child returned to activity, was collected or received further medical attention.
13
Medical Information & Privacy
Medical and support information about a child should be handled carefully and only shared with people who reasonably need the information for the child's care, safety, safeguarding or camp participation.
Information may also need to be shared with emergency services, healthcare professionals, safeguarding services or other relevant organisations where this is necessary and appropriate.
Personal information will be handled in accordance with our Privacy Policy .
Before Camp
Talk to Us About Your Child's Needs
If your child has a medical condition, allergy, disability, SEND or another need that may affect their attendance, please contact us before camp so that we can discuss the relevant information with you.
Providing information does not automatically mean that a child cannot attend. The purpose of the conversation is to understand what the child may need and what can reasonably and safely be provided.
Flag Frenzy Football Camp
Email: info@flagfrenzyfootball.co.uk
Phone: 07481 029204
14
Policy Review
This policy was last reviewed in September 2026 and will be reviewed at least annually, or sooner where changes to camp arrangements, guidance, legal requirements or experience indicate that an earlier review is appropriate.
Policy owner: Camp Director, Flag Frenzy Football Camp.
Camp Policies